Use the correct form and fee
Ontario: FIPPA and MFIPPA have prescribed forms. Fee is $5.
BC: FIPPA allows written requests. No application fee for personal information about yourself.
Alberta: FOIP uses prescribed forms. Fee is $25 for general requests, no fee for your own personal information.
Quebec: CAI forms are available online.
Describing the records
Be specific. Include date ranges, relevant officials, program names, and any case or file numbers. The more specific your request, the faster the search.
After you file
Most provinces require a response within 30 days.
Extensions may be granted for large requests, but must be justified.
You can ask for a fee waiver if you cannot afford the fee or if the request is in the public interest.
Appealing a refusal
Each province has its own appeal process. In Ontario, FIPPA/MFIPPA appeals go to the IPC. In BC, the OIPC. In Alberta, the OIPC AB. Most appeals must be filed within 30-90 days of the decision.