Template (customize the bracketed sections)
[Your Name]
[Your Address]
[Date]
Privacy Officer
[Organization Name]
Re: Correction of Personal Information
Dear Privacy Officer,
I am writing to request correction of inaccurate personal information your organization holds about me, pursuant to [applicable statute].
The inaccurate information is:
[Describe the inaccurate information, including the record and the specific field.]
The correct information is:
[State the correct information.]
I have attached the following supporting documents:
[List documents, e.g., copy of birth certificate, corrected address on utility bill, etc.]
Please:
(a) Correct the information within the statutory time,
(b) Notify any third parties to whom you have previously disclosed the information,
(c) Confirm in writing once corrections are made.
If you refuse to correct the information, I request that you attach this letter as a statement of disagreement to the record, as permitted by [applicable statute].
Sincerely,
[Your Name]
Tips
A strong correction request:
- Identifies the exact field to be corrected.
- Provides the correct value with supporting documents.
- Requests notification to third parties.
- Asks for a statement of disagreement as a fallback if refused.